Financial Tracking
Take control of your rental property finances with our comprehensive tracking and reporting tools. Monitor income, expenses, and profitability with easy-to-understand visualizations and detailed reports.
Key Features
Income & Expense Tracking
Record and categorize all financial transactions, including rent payments, maintenance costs, utilities, insurance, and more.
Financial Reporting & Analytics
Generate detailed financial reports including profit & loss statements, cash flow analysis, and expense breakdowns by property.
Budget Planning & Forecasting
Create budgets for properties and track actual expenses against projections to improve financial planning.
Tax Preparation Tools
Organize and export tax-related data, track deductible expenses, and generate reports ready for tax filing.
Accounting Software Integration
Seamlessly connect with popular accounting software like QuickBooks, Xero, and FreshBooks for comprehensive financial management.
Benefits
Increase Profitability
Identify cost-saving opportunities and revenue optimization strategies through detailed financial insights and analysis.
Reduce Time Spent on Bookkeeping
Automate financial record-keeping and reporting tasks that traditionally require significant manual effort.
Simplify Tax Preparation
Organized financial records and categorized expenses make tax season less stressful and help maximize deductions.
Make Data-Driven Decisions
Use accurate financial data and performance metrics to guide property investment and management decisions.
Monitor Property Performance
Easily track the financial performance of individual properties to identify top performers and properties needing attention.
Financial Management Made Simple
Interactive Financial Dashboard
Get a clear overview of your property portfolio's financial health with our intuitive dashboard featuring:
Income Trends
Track revenue patterns over time
Expense Breakdown
Visualize spending by category
Profit Calculations
See net income for each property
Cash Flow Analysis
Monitor monthly cash movement
Comprehensive Financial Reports
Access a variety of detailed reports to understand your property finances:
| Report Type | What It Shows | Frequency |
|---|---|---|
| Profit & Loss | Income, expenses, and net profit | Monthly, Quarterly, Annual |
| Cash Flow | Money in vs. money out | Monthly, Annual |
| Expense Analysis | Detailed spending breakdown | Monthly, Annual |
| Property Comparison | Side-by-side financial metrics | Quarterly, Annual |
| Tax Summary | Tax-relevant income and deductions | Annual |
| ROI Analysis | Investment performance metrics | Annual |
Additional report features:
- Customizable date ranges for any report
- Export to PDF, Excel, or CSV formats
- Email scheduling for automated report delivery
- Comparative reporting (year-over-year, property-to-property)
Financial Tracking Plan Comparison
| Features | Small Portfolio | Growth Portfolio | Professional Portfolio | Enterprise |
|---|---|---|---|---|
| Income & Expense Tracking | Basic | Advanced | Premium | Custom |
| Number of Properties | Up to 10 | Up to 100 | Up to 500 | Unlimited |
| Financial Reports | Monthly, Annual | Monthly, Quarterly, Annual | Custom Periods | Custom Reporting |
| Report Export Formats | PDF, CSV | PDF, CSV, Excel | All Formats + API | All Formats + API |
| Automated Scheduled Reports | ✕ | ✓ | ✓ | ✓ |
| QuickBooks Integration | Basic Sync | Full Integration | Custom Integration | Custom + API Access |
| Custom Categories & Tags | 5 custom categories | 20 categories & tags | Unlimited | Unlimited + Custom |
| Data Retention | 1 year | 3 years | 5 years | Unlimited |
| Tax Preparation Tools | Basic | Advanced | Premium | Custom |
| Budget Planning | ✕ | ✓ | ✓ | ✓ |
| Monthly Price | $19.99 | $49.99 | $99.99 | Custom |
QuickBooks Integration
Our platform seamlessly integrates with QuickBooks to provide comprehensive financial management:
- Automatically sync rent payments and expenses with QuickBooks
- Create custom income and expense categories that match your QuickBooks setup
- Generate invoices directly from our platform that appear in QuickBooks
- Reconcile bank statements and track payments across both systems
- Maintain consistent financial records for seamless accounting
- Reduce double-entry and minimize bookkeeping errors
Also compatible with Xero, FreshBooks, Wave, and other major accounting platforms.
Frequently Asked Questions
Our platform offers direct integration with popular accounting software including QuickBooks, Xero, and FreshBooks. The integration is bidirectional, meaning information flows both ways - your rental income and expenses tracked in RentPropPay will automatically sync to your accounting software, and transactions entered in your accounting software can be imported into our platform.
Setup typically takes less than 30 minutes and involves connecting your accounts through secure API connections. Once configured, you can control exactly which information is shared between the systems.
Yes, our platform is designed to track finances at both the portfolio and individual property levels. You can:
- Assign expenses to specific properties
- Split shared expenses across multiple properties
- Create custom expense categories for each property
- Generate reports for individual properties or your entire portfolio
- Compare financial performance across different properties
This multi-level tracking gives you detailed insights into which properties are performing well and which may need attention.
Our tax preparation features are designed to simplify tax filing for property owners. The system automatically:
- Categorizes expenses according to tax-deductible categories
- Tracks depreciation for your properties and assets
- Calculates potential tax deductions
- Generates tax-ready reports for your accountant
- Provides Schedule E worksheets (for US users)
While we provide powerful tax organization tools, we recommend consulting with a qualified tax professional for specific tax advice tailored to your situation.
Yes, we offer multiple ways to import your historical financial data:
- CSV/Excel Import: Upload spreadsheets with your historical transaction data
- Accounting Software Import: Connect to QuickBooks, Xero, or other supported platforms to import transaction history
- Bank Statement Import: Upload bank statements to automatically extract and categorize transactions
- Manual Entry: For users who prefer to enter select historical data manually
Most users find they can import 1-2 years of historical data in less than an hour, giving them immediate access to comparative reporting and trend analysis.
We take security extremely seriously. Your financial data is protected with:
- 256-bit SSL encryption for all data transfers
- Bank-level security protocols
- Regular security audits and penetration testing
- Secure read-only connections to financial institutions
- GDPR and CCPA compliance for data privacy
- Automatic backups with point-in-time recovery
We never store sensitive financial credentials like bank passwords. When connecting to financial institutions, we use secure OAuth protocols or trusted third-party services like Plaid that maintain the highest security standards.
Choose Your Plan
Select the plan that best fits your portfolio size and needs.
Starter
1-10 properties
$14.97
per month
Start free today! No charges for 14 days.
- Up to 10 properties
- Basic tenant management
- Lease agreement generation
- Payment processing
- Email support
- Mobile app access
Professional
10-100 properties
$49.97
per month
Start free today! No charges for 14 days.
- Up to 100 properties
- Advanced tenant screening
- Maintenance request management
- Financial reporting & analytics
- QuickBooks integration
- Priority email support
- Custom lease templates
- Bulk payment processing
Enterprise
Up to 500 properties
$99.97
per month
Start free today! No charges for 14 days.
- Up to 500 properties
- Multi-user access management
- Advanced reporting & analytics
- API access
- White-label options
- Dedicated account manager
- Phone support
- Custom integrations
- Advanced security features
Enterprise Plus
500+ properties
$199.97
per month
Start free today! No charges for 14 days.
- Unlimited properties
- Multi-user access management
- Advanced reporting & analytics
- API access
- White-label options
- Dedicated account manager
- Phone support
- Custom integrations
- Advanced security features
- Priority development support
- Custom feature requests